Election Information

MEMORANDUM

City of Concordia, Missouri

SUBJECT: Election Filing and Reporting Information

The following information covers the basic requirements for filing as a candidate for political office in the City of Concordia.

Please read the information carefully. Should you have any questions, please contact me at (660) 463-2228. Other contact information is noted where applicable.

Filing for Office – General Information

Elected Officials and Length of Term. The Mayor, four Aldermen, and Collector are the City's elected officials. The Mayor and Collector are elected at-large (from any City Ward) in even-numbered years. Two Aldermen are elected from each of the City's two Wards and serve staggered terms. The City's general election is non-partisan. The term of office is two years for all elected officials.

Filing for Candidacy. General elections are held the first Tuesday after the first Monday in April each year. The filing period begins the 16th Tuesday before the election and closes the 11th Tuesday before the election. Declarations of Candidacy are accepted during normal business hours, Monday through Friday. City offices are closed on Saturdays, Sundays and days designated as holidays by the City. Our regular hours are 8:00-4:30, with extended hours to 5:00 pm on the last filing date in January.

Withdrawal of a Candidate. Candidates who wish to withdraw may do so by filing their notice of withdrawal with the City Clerk no later than 5:00 p.m. on the 11th Tuesday before the election.

Candidate Name Policy. As required by the Lafayette County Clerk to the County Commission, all candidate names shall appear on the ballot in the same form in which the candidate is registered to vote. Prefixes and suffixes which represent titles or degrees shall not be used in any event.

The following exceptions, when certified by the candidate as a necessary means of identification, may be allowed: commonly used nicknames, commonly used abbreviations, and parenthetical reference to married names.

Qualifications for Elective Office

The minimum qualifications for each office are listed below. The qualifications are set by State and City law.

Mayor

· Must be at least 25 years of age.

· Must be U.S. citizen.

· Must be resident of the City of Concordia at the time of and at least 1 year before election.

· Must be a registered voter.

· Must be current on all State and City taxes and fees, including business licenses and personal and real property taxes.



Alderman

· Must be at least 18 years of age.

· Must be U.S. citizen.

· Must be resident of the ward from which elected.

· Must be resident of City of Concordia at least 1 year before election.

· Must be a registered voter.

· Must be current on all State and City taxes and fees, including business licenses and personal and real property taxes.



City Collector

· Must be U.S. citizen

· Must be resident of City of Concordia (no time restriction).

· Must be a registered voter.

· Must be bondable

· Must be current on all State and City taxes and fees, including business licenses and personal and real property taxes.

Successful candidates may not be given the oath of office until they have fulfilled the campaign finance and personal financial disclosure reporting requirements.

At the time of filing, qualified candidates must provide the City Clerk proof of identity such as a social security card or Missouri driver's license, or must be recognizable to the City Clerk.

Payment of Fees. Under City (Code 105.070) and State law (RSMo 115.342), “Any person who files as a candidate for election to a public office shall be disqualified from participation in the election for which the candidate has filed if such person is delinquent in the payment of any state income taxes, personal property taxes, municipal taxes, real property taxes on the place of residence, as stated on the declaration of candidacy, or if the person is a past or present corporate officer of any fee office that owes any taxes to the state.”

Disqualifications. Under the laws of the State of Missouri, a candidate shall have never been convicted of, found guilty of, or pled guilty to a felony.

General Election Information

VOTER REGISTRATION

 U.S. citizens who are City of Concordia, Missouri, residents at least 18 years or older may register to vote at Concordia City Hall during regular business hours. A valid driver's license or other form of personal identification with a signature is required at the time of registration. 

ABSENTEE BALLOTS

Voters may vote an absentee ballot in person at the office of the Lafayette County Courthouse in Lexington, MO. They are NOT to be mailed to the City Clerk, nor can the City Clerk mail them for the voter. Any questions about absentee ballots should be directed to the Lafayette County Clerk’s office at (660) 259-4315.

WRITE-IN VOTES

The only votes for write-in candidates that can be counted are those for persons who have "filed a declaration of intent to be a write-in candidate" with the Election Board prior to 5:00 p.m. on the second Friday immediately preceding any election day. This means the person must file their declaration with the Lafayette County Clerk’s office no later than 5:00 p.m. on the second Friday immediately preceding the Election Day.

Personal Financial Disclosure Reporting Requirements

All candidates for office in the City of Concordia must file the "Financial Disclosure Statement for Political Subdivisions" report, ONLY if they or a family member had any transactions with the City valued at more than $500.00 per transaction within the past calendar year.

If required to file the form, it must be postmarked not later than midnight of the fourteenth day after the last day for filing for election at which the candidate seeks nomination or election. 

If the form is not filed by this date, you will be assessed a late fee of $10.00 per day for each day the report is late by the Missouri Ethics Commission. If the form is not filed by the close of business on the twenty first day after the last day for filing for election, the Ethics Commission will notify our office that the candidate is disqualified and the candidate's name will be removed from the ballot.

Report Completion. Following are some tips on Completing Your Personal Financial Disclosure Statement from the Missouri Ethics Commission:

• You are required to disclose your spouse’s information and information regarding your dependent children.

• If the information requested is not applicable, your election official (City Clerk or authorized representative) are to indicate in the two places on Item 2 (Filing Status). This will show that you have acknowledged each question.

• You are not required to disclose any dollar amounts, only sources.

• The report is to be for the preceding calendar year.

• If you are unsure about whether or not something is required to be disclosed, it is suggested to disclose if you are in doubt. There is no penalty for over disclosure. This may also avoid the appearance of concealing possible conflicts of interest.

Filing the Report. Please complete and file the form with the Missouri Ethics Commission, P. O. Box 1370, Jefferson City, Missouri, 65102, with a copy to the City Clerk.

Candidates may bring the form to the City Clerk's office for mailing. We will provide you a file copy and retain one for our files as required under State and City law, before mailing it to the Ethics Commission.

If you are sending your personal financial disclosure statement by overnight delivery or hand delivery, the physical address is: Missouri Ethics Commission, 3411-A Knipp Drive, Jefferson City, MO 65109.

Campaign Finance Reporting Requirements

Every candidate must sign a notice/acknowledgement form that the candidate has received a summary of the campaign finance law. The Ethics Commission has provided these summaries to each city clerk, and the booklet is included with your informational packet.

Under state law, candidates for office in the City of Concordia (cities under 100,000 population) are automatically exempt from forming a committee or filing a statement of exemption if they do not intend to exceed a threshold of $1,000 in expenditures or contributions and will not accept contributions from any one contributor in excess of $325. Candidates are not required to file any campaign finance reports as long as they stay within these expenditure limits. §130.016

Advertising. Under state law, all printed materials, including signs, to advertise a campaign must identify who paid for it on the face of the material. This applies to all candidates. Electronic broadcasts must also include this information.

Records. All candidates for office are required to maintain accurate and up-to-date records and accounts in accordance with normal bookkeeping procedures. The records must reflect all financial transactions concerning a candidate's campaign and must contain all documents needed to back up the accounts and reports.

Further information on reporting requirements and record keeping is found in the attached "Guide to Ethics Laws-A Plain English Summary" provided by the Missouri Ethics Commission. You may also contact the Missouri Ethics Commission at 800-392-8660 for more information.

Forms are available on the Ethics Commission's website (www.moethics.mo.gov) in Adobe PDF format.

Attachments and Contact Information

For questions regarding the election laws, reporting requirements, etc., candidates should contact:

City Clerk Susan Flandermeyer

City of Concordia

618 South Main Street, Concordia, MO 64020

(660) 463-2228

concordiaclerk@ctcis.net

· General election information

· City election laws and requirements

· City codes

· Personal Financial Disclosure report completion

· Board Meeting agendas



Lafayette County Clerk Linda Niendick

1001 Main Street

Lexington, MO 64067

(660) 259-4315

niendick@lafayettecountymo.com

www.lafayettecountymo.com 

· Voter registration issues

· Absentee or write-in ballot information

· Obtaining lists of registered voters

· Campaign finance reporting and forms

· Election results from prior election years



Missouri Ethics Commission

P. O. Box 1370, Jefferson City, MO 65102

(573) 751-2020

(800) 392-8660

www.mec.mo.gov

· Campaign Finance reporting requirements

· Personal Financial Disclosure reporting requirements

· Report forms


Secretary of State Election

1-800-NOW-VOTE

(1-800-669-8683)

www.sos.mo.gov 


THANK YOU FOR SERVING!